The wedding day3 min read
The wedding-week handoff: let yourself be present
Give your plans a point person, share one current timeline and pack by destination — so every question doesn’t find you.
Free tool · The wedding day: Wedding day contact sheet
One printable sheet with every vendor’s name, phone number and arrival time — so your point person can answer every question and you don’t have to.
One sheet with every vendor’s name, phone and arrival time. Give copies to your point person, coordinator and venue so questions never find you on the day.
RoleNamePhoneArrives
Saved automatically in this browser — nothing is sent to us.
Want it on paper or in a spreadsheet? Who does what? is a free fillable pdf you can keep.
Get it free See all fiveHow to use it
- 01Fill in each vendor you have booked.
- 02Add arrival times from your timeline.
- 03Print copies for your point person, coordinator and venue.
Good to know
Who should be the wedding day point person?
A planner, coordinator or organized friend who is not in the wedding party and has no other job that day.
When should vendors get the final timeline?
About five to seven days before the wedding, with a version date at the top.
Read with this tool
The thinking behind the numbers.
The wedding day2 min read
Wedding day timeline examples for 2, 3, 4, 5 and 6 p.m. ceremonies
Sample schedules you can adapt, plus the buffers that stop a day from feeling rushed.
Vendors & contracts3 min read
Wedding planner, coordinator or neither?
Full-service planners, partial planners, day-of coordinators and venue coordinators — what each does and who needs which.
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