Guests & invitations3 min read
When to send save-the-dates and invitations (with an exact calculator)
Mailing dates for local and destination weddings, RSVP deadlines, and the dates that depend on them.
Free tool · Guests & invitations: RSVP & meal tracker
Every invitation, reply, meal choice and dietary note in one list — with live totals for your caterer and a print view for the venue.
Invited00 invitations
Attending0
Declined0
Waiting0Everyone has replied
Add an invitation
Add each invitation as you send it. Track replies, meals and dietary notes in one place.
Saved automatically in this browser — nothing is sent to us.
Want it on paper or in a spreadsheet? Who does what? is a free fillable pdf you can keep.
Get it free See all fiveHow to use it
- 01Add each invitation with the number of guests on it.
- 02Mark replies as they arrive and choose meals.
- 03Print the totals for your caterer by their deadline.
Good to know
When should RSVPs be due?
Three to four weeks before the wedding, so you can chase missing replies and give final numbers to the caterer.
How do I chase guests who haven’t replied?
A friendly personal message or call a week before the deadline works best: “We’re finalizing numbers — will you be able to join us?”
Read with this tool
The thinking behind the numbers.
Guests & invitations4 min read
How to make (and cut) a wedding guest list without drama
A-lists and B-lists, plus-one and kid rules, family allocations and the questions that make cutting easier.
Guests & invitations3 min read
How to make a wedding seating chart (without losing sleep)
Table shapes and capacities, where to seat family, divorced parents and friend groups, and a step-by-step method.
More free tools
Keep planning.
Guest count & cost calculator
Must-invite, would-love and nice-to-have lists, likely attendance and what each guest costs.
Open the toolSave-the-date & invitation dates
Your wedding date in, every mailing and RSVP deadline out, including destination timing.
Open the toolWedding drinks calculator
How much wine, beer, spirits, sparkling and non-alcoholic drinks to buy for your guest count.
Open the tool